Procedure
The Mayor is the principal guest at any social function, such as a luncheon or dinner, or other formal occasion held within the Borough to which he/she has accepted an invitation.
Toasts
A copy of the toast list, if any, giving the toasts and the names of those who will propose and respond should be sent to the Mayor’s Office at the earliest possible opportunity. It should not be sent less than three working days before the event.
Speeches
If you wish the Mayor to make a speech, please say what type of speech you would like him/her to make and how much time will be available for it.
Please include briefing notes when returning the Request for Mayor’s Attendance Form.
Agendas
If the Mayor is attending a business or public meeting, please forward a copy of the agenda and, if it is available, the Annual Report at least three working days before the event.
Background information
It is always particularly useful if organisations could send to the Mayor some background information. For example:
- the aims of the organisation
- membership
- how long the organisation has been established
- contact with the Borough.